Invitation to Bid

project: Violation Abatement - Tree Pruning and Removal

City of Abilene, Kansas

You are invited to bid on violation abatement tree pruning and removal in accordance with Chapter VI. Public Property/Articles 7. Trees for the City of Abilene, Kansas. Contractors will work generally unsupervised during the contract period of April 1, 2026 – March 31, 2027.  

The City of Abilene, Kansas, will receive sealed bids until 4:00 p.m., Thursday, March 19, 2026, at the Office of the City Clerk, 419 Broadway, Abilene, Kansas 67410. Bids received by email will not be accepted. 

Submission requirements:

• Bidder must be at least 18 years of age. 
• Bidder must specify the proposed hourly rate.  
• Bidder must provide proof of $300,000 in liability insurance. 
• Bidder must be able to provide all equipment and fuel and have the ability to remove any tree violations within the city of Abilene, including tree pruning and complete tree removal.  
• Bidder must be able to clear the property of any debris resulting from tree pruning or removal upon the completion of the services each time to be disposed of at the county landfill and submit a paid receipt to the City for reimbursement. 

The City of Abilene reserves the right to reject any and all bids and to waive technicalities under these specifications. 

Upon award of the contract, the City’s responsibilities will include: 

1. Issuance of work orders by email.
2. To provide a clear image or map of the property's boundaries to assist the Contractor in avoiding encroaching on another property. 
3. To clearly identify the work area of each job through a site plan/and/or photographs, including identification of ROW and private property. 
4. To review and authorize specialized equipment rental requests, including reimbursement to the contractor. 
5. To reimburse any landfill expenses related to any debris resulting from tree pruning and removal. 

The contractor’s responsibilities will include: 

1. To obtain a Tree Pruning License with the City of Abilene.
2. To provide equipment for the removal of any tree violations within the city of Abilene, including tree pruning and complete tree removal.
3. To obtain liability insurance amounting to at least $300,000. 
4. To confirm receipt of work orders by email within 24 hours. 
5. To notify the City Inspector/Code Enforcement Officer via call or text at 785-200-0541 upon starting and finishing each job.   
   1. All work must be completed within ten (10) business days from the date the work order is issued, unless prior arrangements have been made with the City Inspector's office. Delays in starting the work must be communicated promptly to the City Inspector./Code Enforcement Officer. 
   2. Services should be performed during the City’s regular operating hours between 8 am – 5 pm Monday- Friday unless otherwise approved by the City Inspector/Code Enforcement Officer.  
6. To not enter any fenced or gated areas unless otherwise approved by the City Inspector/Code Enforcement Officer. 
7. To clear the property of any debris resulting from tree pruning or removal upon the completion of the services each time to be disposed of at the county landfill and submit a paid receipt to The City for reimbursement.
8. To cease work and contact the City Inspector/Code Enforcement Officer with any concerns regarding the property or contact from the property owner. 
9. To obtain prior approval from the City Inspector/Code Enforcement Officer to rent specialized equipment to complete a specific job. Upon approval, the contractor will coordinate all rentals and submit a paid receipt to the City of Abilene for reimbursement.  

For any questions regarding this bid, please contact the City Inspector at 785-263-2355 or email .

Reference: Chapter VI. Public Property/Articles 7. Trees